Wagnalls Library Board

Minutes

12/13/2007

Meeting called TO ORDER  by

Bobbi Galvin

Meeting called to order at

7:05

present

Stephanie Smoot, Steve Merritt, Carol Middaugh, Nancy Fisher, George Sheehan, Ellen Gruber, Bobbi Galvin, Marilyn Freitag, Erma Storts

Guests

Absent (EXcUSED)

Patti Bartlett

Addtions to the Agenda

none

Agenda topics

Minutes and Communications

Motion to approve October 2007 minutes.  Steve gave motion; Carol gave 2^nd motion; All in Favor

Public comment

none

Financial report

1.)  Ellen presented the recent activity and balances in accounts as of December 13, 2007.  The approximate balance of funds is $12,268.52. 

2.)  George discussed the progress so far with Craig Howell, CPA.  He explained that Craig has been in discussion with the State Auditor regarding working through the Wagnalls Library financial books.

3.)  Craig has recommended that the Library Board be changed to an Advisory Board, to eliminate duplicate meetings on the same topics between the Library Board and the Foundation Board.

4.)  Craig also recommended that the Library and Foundation follow consolidated accounts procedures.

5.)  The foundation will meet with the Fairfield County Budget Commission on Wed., January 9 to discuss the above mentioned recommendations.

6.)  The 2008 Library budget was presented.  Nancy gave motion to approve.  Marilyn gave 2^nd motion All in Favor (with George abstaining).

7.)  The Library Board discussed reporting to the Foundation Board next month on ideas regarding restructuring the Library Board into an Advisory Board.

Director’s Report

Erma stated that the Christmas Open House was very successful:

1.)       The Book Fair had earned $250.00 in books for the children’s library, and $250.00 for Children’s Hospital. 

2.)     The “Wreaths for Wagnalls” fundraiser raised $805.00 for the Library.

3.)     The children’s story hour sign ups began for the winter session.  The programs are almost at capacity.

4.)     Circulation is at 102,000 so far for 2007.

5.)     Erma also briefly discussed Rebecca Felkner’s report:  the Library Board is on target for our long-range goals so far.

Report (Township)

none

Report (executive)

The Library Executive Committee met with Craig Howell two weeks ago to discuss his draft report of recommendations for restructuring the Library Board.

Report (Foundation)

none

 Report (Friends)

1.)     Marilyn stated that the Friends have a large sum of money to give to the Library, and that they will discuss giving money and possibly vote in the next meeting.

2.)     The Christmas Open House was very successful for the Friends, between the Owls Nest Book Store and the Bake Sale.

report (personnel)

Erma’s evaluation was discussed.  Overall, the Library Board agreed that she has shown good performance in her position.  In addition, she has set ambitious goals for herself for the 2008 calendar year.

unfinished  businesss

1.)     Bylaws are pending the decision of restructuring of the Library Board.

2.)     Patron Code of Conduct Policy:  Steve motioned to approve;  Carol gave 2^nd motion:  All in Favor

3.)     Records Retention Policy:  This discussion will go to a committee which will make a recommendation regarding the Library Board’s obligation to adhere to such policy.

4.)     Officers for 2008:  Discussion tabled until January 2008.

5.)     Holiday Calendar was distributed.  Steve motioned to accept;  George gave 2^nd motion;  All in Favor

6.)     The Wagnalls Library Mission Statement was distributed.  Discussion regarding possible changes to the Mission Statement has been tabled until January 2008.

new business                                            

                                                   The Library Board resolved to reorganize into a Library Advisory Group.  By-laws/restructuring                                                                                                                 

                                                   plans will be discussed at future meetings.

PUblic Comment

none

meeting adjourned

9:05

next meeting

1/17/2008

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)

Wagnalls Library Board

Minutes

9/20/2007

Meeting called TO ORDER  by

Bobbi Galvin

Meeting called to order at

7:03 PM

present

Stephanie Smoot, Sandi Plinke, Carol Middaugh, George Sheehan, Steve Merritt, Nancy Fisher, Erma Storts, Bobbi Galvin, Ellen Gruber, Patti Bartlett

Guests

Allan Fisher

Absent (EXcUSED)

Marilyn Freitag

Addtions to the Agenda

none

Agenda topics

Minutes and Communications

George gave motion to approve the August 2007 minutes.  Carol gave 2^nd motion;  All in Favor

Public comment

none

Director’s Report

a.)     The wireless system is up and working.  The wireless area is currently in the Robert Rager Reading Room.  Erma also stated that staff will not be available to assist patrons in setting up wireless internet on their own computers. 

b.)     Fundraiser:  Erma and Sandi would like to hold a Christmas wreath silent auction fundraiser, to be held during the Christmas open house in December.

c.)      The fall storyhour sessions have started out well.  There are currently 6 storyhour groups.

d.)     Erma also stated that 4 classes from Bloom Elementary have visited Wagnalls since the beginning of school.

e.)     Circulation was down in August, from 10,706 in July, to 7,808 in August.  Erma believes this is due to the fact that Wagnalls had to close for a total of three days due to the air conditioning issues.

Report (Township)

none

Report (Executive)

none

Report (Foundation) – CONT.

a.)     The air conditioning broke down again on Tuesday.  The foundation is now looking at replacing the whole air conditioning system.

b.)     OPERS:  Wagnalls received a letter from OPERS on August 27 stating that Wagnalls does not have to pay into the Ohio Public Employees Retirement System.

 Report (Friends)

none

unfinished business

a.)     By-Laws:  Bobbi stated that the by-laws have been completed and will be presented at a later meeting.

b.)     Long Range Plan:  Rebecca Felker and Erma will be meeting on October 2 to review the plan.  All board members are welcome to attend.

c.)      New Board Members:  The library board recommends to include Patricia Smith and Linda Fiely as new members to the Wagnalls Library Board.  Steve motioned to approve; Nancy gave 2^nd motion:  All in Favor

new business

Records Conversion Resolution:  This discussion will be tabled until October’s meeting.

FINANCIAL REPORT    

Sandi presented the financial report for August/September.  As of September 19, the balance in the library’s account was $1,629.07.  The September/October budget foresees a shortage of $2,183.73.  Sandi stated that the shortage will be remedied in November, with a larger LLGSF check coming.  However, concerns were still voiced by the board regarding the Library’s dwindling money market account and certificate of deposit, as well as various unpaid financial obligations such as the Shared Building Expenses, life/dental insurance, employee annuities, and the possibility of any outstanding invoices.  Sandi stated that she would compile a listing of 2008 expenses to bring to October’s meeting.

Bobbi moved to go into Executive Session at 8:25 and adjourned at 9:15.  George moved to terminate Sandi Plinke’s contract and to comply with the termination provision, and to appoint Ellen Gruber as the designee to certify balances of existing accounts.  Steve gave 2^nd motion.  All in Favor.

PUblic Comment

none

meeting adjourned

9:20 PM

next meeting

October 18,  2007

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)

Wagnalls Library Board

Minutes

08/16/2007

Meeting called TO ORDER  by

Bobbi Galvin

Meeting called to order at

7:02

present

Sandi Plinke, George Sheehan, M. Ellen Gruber, Carol Middaugh, Steve Merritt, Erma Storts, Bobbi Galvin, Nancy Fisher, Stephanie Smoot

Guests

Pat Smith,  Linda Fiely

Absent (EXcUSED)

Marilyn Frietag, Patti Bartlett

Addtions to the Agenda

none

Agenda topics

Minutes and Communications

Motion to approve minutes for June:  Carol motioned; Steve gave 2^nd motion; All in Favor

Public comment

Linda Fiely and Pat Smith introduced themselves as potential candidates for the library board.

Financial report

1.)  The Financial Report was presented by Sandi Plinke, clerk-treasurer.  Sandi noted that the library is currently having a cash flow problem.  Sandi also presented a “Financial Plan” for the rest of 2007, detailing 10 goals/objectives to possibly resolve the cash flow issue.  Steve motioned to approve the Financial Plan (as included with actual figures that Sandi will present); Nancy gave 2^nd motion; All in Favor (with one abstention-George).

2.)  Sandi also mentioned that the State Audit was completed last week.  The results have yet to be presented.

3.)  Sandi also presented her Clerk-Treasurer Report detailing the Fairfield County Budget Commission Meeting for Year 2008 Budget.  Because of a budget readjustment, the library will be provided with approximately $2,600 in additional monies next year.

Nancy motioned to approve the financial report for May through July;  Carol gave 2^nd motion; All in Favor

Director’s Report

1.)  Due to air conditioning problems, the Library had to shut down for 2 full days and 2 half days.  It is now temporarily repaired. 

2.)  Erma stated that the Summer Reading Program went well, and had good attendance.  The circulation of juvenile items was above 6,000 during June and July.  The number of new patrons has increased as well, to 106 in June and 92 in July.

3.)  Erma also mentioned that the annual Lego contest had a great turnout.  The winners will be posted in next month’s newsletter.

4.)  Public Record Retention Policy:  Sandi and Erma attended a meeting, in which the Library has until September 29 to develop a policy for the Library.

5.)  New Hire Recommendation:  Carol Gaul has been recommended for a position in Circulation.  Nancy motioned to approve the hiring pending a background check;  Steve gave 2^nd motion.  All in Favor.

Report (Township)

none

Report (Foundation)

1.)  Ellen discussed the termite issue, which is pending a quote from the exterminators.

2.)  The Foundation is still waiting to hear the results of their appeal regarding OPERS, which was filed three weeks ago.

Report (personnel)

none

 Report (Friends)

The friends gave $500.00 to the Children’s Library for the purchase of a sand table and a chair replacement.

unfinished business

1.)  The by-laws are still being proofread.

2.)  Wireless connections can be set up, but no filtering and firewall as of yet.  The Library will add an “Internet Library Policy Agreement” when patrons log on until filtering can be installed (pending a grant).  In addition, the access points will cost $50-$80 per point.

3.)  Long Range Plan:  Rebecca Felker sent back her notes from the Planning Meeting.  These will be presented in detail at September’s board meeting.

new businesss

none

PUblic Comment

none

meeting adjourned

8:30 PM;  Motion to go into Executive Session at 8:31;  Adjourned at 8:40

next meeting

09/20/2007

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)

Wagnalls Library Board

Minutes

06/27/2007

Meeting called TO ORDER  by

Bobbi Galvin

Meeting called to order at

12:10 PM

present

Bobbi Galvin, Erma Storts, George Sheehan, Ellen Gruber, Sandi Plinke, Carol Middaugh, Marilyn Freitag, Stephanie Smoot, Patti Bartlett

Guests

Dee Dawson, Rebecca Felker

Absent (EXcUSED)

Steve Merritt, Nancy Fisher

Addtions to the Agenda

none

Agenda topics

Minutes and Communications

Carole gave motion to approve the May 2007 minutes as corrected; Marilyn gave 2^nd motion; All in Favor

Public comment

None

Financial report

None

Director’s Report

Erma Storts noted that the Summer Reading Program and the Teen Reading Program were going well.  She also stated that the staff was beginning to work on back to school issues.

Report (Township)

None

Report (Foundation)

None

 Report (Friends)

None

unfinished business

OPERS:  Wagnalls lost the initial appeal.  The foundation talked to general counsel to PERS.  They suggested to file another appeal.  The library board recommends this action, because this would be a huge financial strain if the library/foundation proceeds with this.  Marilyn gave motion to recommend another appeal; Carole gave 2^nd motion; All in Favor.

new businesss

None

PUblic Comment

None

meeting adjourned

12:40 PM

next meeting

8/16/2007

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)

Wagnalls Library Board

Minutes

1-18-07

Meeting called TO ORDER  by

Chuck Wolcott

Meeting called to order at

7:00 PM

present

Elizabeth Black, Chuck Wolcott, Bobbi Glavin, Erma Storts, Sandi Plinke, Steve Merritt, Stephanie Smoot, George Sheehan, Ellen Gruber, Nancy Fisher, Carol Middaugh, Patti Bartlett, Freda Rutter, Jim Long

Guests

Absent (EXcUSED)

Addtions to the Agenda

Jim Long, now the liason to the theater, turned over his Library Board duties to George Sheehan

Agenda topics

Minutes and Communications

Reorganization:  Chuck recommends more board members be eligible to hold offices.  Liz nominates Bobbie for chair, Freda gave 2nd motion; Nancy closed nomination.  Bobbi nominated Steve Merritt for vice chair; Marilyn gave 2nd motion; Nancy motioned to close.  Discussion about Nancy Fisher moving to an eligible candidate for holding office.  Stephanie volunteered to take secretary position.  Freda motioned; Liz gave 2nd motion; Nancy motioned to close.

Chuck presented new officers to the board. 

By-laws will be table until February.  By-laws will be discussed before next month's board meeting through the by-laws committee.

Marilyn motioned to approve minutes; Nancy gave 2nd motion

Public comment

none

Financial report

a.)  Sandi Plinke, Clerk Treasurer, gave the financial report and notes to the board.  For December 2006, carpet was cleaned at a cost of $1,333.00.  Fire extinguishers required annual maintenance as well as a heating repair.  Final payment in the amount of $703.00 was paid for the 2004 State Audit.  Carol motioned to approve December budget; Nancy gave 2nd motion.

b.)  2006 Year End Overview Report:  Our carryover is sufficient for beginning 2007.  We were able to increase our library hours by 10 hours per week, and were able to hire the additional staff needed for the increased hours.  We were able to purchase 72% more audiovisual materials than last year.  Overall library materials purchased increased by 8.8% from prior year.  We were able to create a computer lab with the purchase of new computers and moving the Clerk Treasurer to a new office location.  The Fairfield County Budget Commission awarded us a 10.7% increase from year 2005.  But note that with the new aggreement with Fairfield County and Pickerington, we will receive the same amount for Budget 2007 and Budget 2008 in the amount of $355,000.  If the State Legislators vote to go back to the old way of calculating funds, we could receive $25,000 additional in July 2007.  Restricted contributions down by $10,000 compared to 2005.  Increased community activities by offering camera classes, belly dancing, etc.  Underwent our first State audit which classified the Library as a non-profit entity.  The auditors made several recommendations that will improve the Library board and the accounting process.

c.)  For Budget Year 2007:  The accounting process will change next year due to State Auditor recommendations and the classification as non-profit.  Our purchasing process will change next year.  Each expense department will be allotted an "encumbrance amount" monthly.  All restricted revenues will be matched against expense in a separate fund account per State Auditor recommendation.  Certain budget expense items will be matched to LLGSF monies using an encumbrance process.  The Library Board needs to look at ways to cut expenses (such as newsletter) and increase fundraising for library materials.  A State Audit will be completed on years 2005 and 2006 probably not until spring or early summer 2007 due to State Auditor staff shortage.  Freda motioned to approve budget.  Patti gave 2nd motion.  All in favor.

d.) Draft Agreement Between the Wagnalls Memorial Foundation (WMF) and Wagnalls Memorial Library (WML) Regarding Shared Building Expenses:  "Shared Building Expenses"  shall be defined as costs associated with building insurance, maintenance supplies, repairs and maintenance, telephone, utilities, and maintenance compensation.  The Shared Building Expenses allocated to WML for calendar year 2007 shall be $87,000, payable at the rate of $7,250 per month on or before the 21st day of each and every month.  For 2008, it shall be $89, 610, payable at the rate of $7467,50 per month.  "Major Builidng Expenses" shall be defined as any costs associated with the maintenace and operation of WML that total an amount equal to or greater than $5,000 per occurance.  Major Building Expenses, and any and all other expenses shared in common between WMF and WML, shall be allocated by the mutual agreement of the parties.  Steve motioned to approve the Draft Agreement; Marilyn gave 2nd; all approved.

e.) Insurance (liability) is Sandi's biggest concern.  Discussion re:  landlord-tenant status and the Library needing to purchase insurance, or is the Library under the Foundation "umbrella".  More discussion on this topic will continue.

f.)  By-laws:  due to the change in officers, the new President, Vice-President, and Secretary must now be able to sign checks.  Nancy approved motion; Patti gave 2nd motion.

Director’s Report

Erma Storts, Library Director,

a.) Erma noted that the Open House was very successful this year.  There were 198 visitors to the tower room this year. 

b.)  Circulation:  Total circulation was 110,109.  Items sent to other libraries was 11,284.  Circulation among the 8 libraries as 212,432.

c.)  National Library Week will be held in April.  Erma is working on the details.

d.)  Erma is also currently working on the Summer Reading Program.

e.)  Shane Huffman spoke about installing a Wireless system in the Library.  Although the wiring and bandwidth have been a concern in the past for this type of service, Shane believes that these issues can be overcome.  He suggests that the Library test a Wireless system first to see how much will need to be spent.  So far, a Wireless system has not been budgeted, but Sandi and Bobbi have some ideas on how to fund this system.  There has been definite interest in the community for a Wireless service through the Library.

REPORT (EXECUTIVE)                            No Report

Report (Township)

No Report

Report (Foundation)

No Report

Report (Foundation) – CONT.

PR Report

No Report

unfinished business

a.)  Job descriptions will be tabled until next month.

b.)  Wireless--previously discussed

new businesss

a.)  Contract Renewals:  Steve volunteered to be on the personnel committee.  The personnel committee will review job descriptions next month.

b.)  New employee:  The job of Children's Librarian has been re-posted.  Erma would like to hire Mary Sutter for this position.  Freda approved motion; Nancy gave 2nd motion;  all in favor.

c.)  Erma has stated that she will need to hire more staff as a result of some employees needing to cut their existing hours. With the new hires, this will not add to the total number of staff hours.  Approval to hire a possible two new staff members was motioned by Steve;  Nancy gave 2nd motion;  all approved.

d.)  Holdiay Calendar:  was distributed to Board members

e.)  The State Librarian will be visiting the Library on January 25, 2007.  It will be a potuck lunch from 12:00 to 2:30 in the CPR.

f.)  State Employees Retirement System:  no word yet as to the Library's required obligation to the system.  Sandi will get something in writing.

new business – cont.

PUblic Comment

Liz stated that it's been a pleasure to serve on the Board and that she likes the direction of the library. 

Chuck mentioned that the by-laws should be changed.  He also stated that he is proud of the Board.  The Board has made a lot of progress.

Steve motioned to go into Executive Committee.  Stephanie gave 2nd motion.  Meeting began at 8:25 and ended at 8:27.

Executive Committee would like to appoint Nancy Fisher to the Board.  All in Favor.  Foundation board will discuss Nancy's application at Monday's meeting.

meeting adjourned

8:33

next meeting

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)

Wagnalls Library Board

Minutes

2-15-07

Meeting called TO ORDER  by

Bobbi Glavin

Meeting called to order at

7:06 PM

present

Steve Merritt, Carol Middaugh, George Sheehan, Ellen Gruber, Patti Bartlett, Nancy Fisher, Freda Rutter, Bobbi Glavin, Erma Storts, Stephanie Smoot

Guests

Absent (EXcUSED)

Sandi Plinke, Marilyn Freitag

Addtions to the Agenda

Agenda topics

Minutes and Communications

Carol motioned to approve the corrected January minutes; Freda gave 2nd motion

Public comment

none

Financial report

Clerk Treasurer Sandi Plinke prepared the January report.  Total receipts for January 2007 were $34,792.  Total disbursements for January 2007 were $24,568.   No corrections were needed.  Nancy motioned to approve the treasurer's report.  Freda gave 2nd; motion passed.

Director’s Report

a.)Library Director Erma Storts reported that Tamilin Burkhart has been hired.  Training for two other new employees will begin soon (Dianna Wares and Bill Alspach). 

b.) Because of the inclement weather, spot-testing for a wireless internet system has not yet begun.

c.) National Libary Week will be held from April 15-21.  This year's activity for Wagnalls will be "Spot the Differences."  Patrons will be able to participate in this activity where they try to spot things that are missing, or missplaced, throughout the library.  There will be an adult version, as well as a children's version, to this activity. 

d.) The state library visit was held last month.  Erma stated that this visit went very well.

Report (Township)

none

Report (Foundation)

none

REPORT (FRIENDS)

At their last meeting, The Friends approved the sponsorship of the Summer Reading Program.

Executive Committee Report

Two job descriptions were brought to the Library Board members.  They were for Library Director and Library Page.  After much discussion, the job description of "Student Library Assistant" was  changed to "Library Page" in order to allow more flexibility when hiring personnel for this position.  Steve motioned to approve the corrected Library Page job description; Nancy gave 2nd motion.  All were in favor.

Carole motioned to approve the Library Director job description;  Steve gave 2nd motion;  all were in favor.

unfinished business

a.)  The question of whether or not the Foundation representative to the Library Board can vote was decided to be "yes".

b.)  As previously discussed, it has been difficult to fill the open Library Board positions.  A discussion was held regarding changing the by-laws to add more members to hold office and where the members must reside.

c.)  The by-laws committee will meet on Wednesday, February 21 to start the process of changing some of the by-laws.

d.)  Nancy Fisher has been approved as a member of the Library Board.

new businesss

a.)  Goals and Objectives for 2007.  The Library Board has decided to have a "State of the Library" Retreat.  It will be held on Wednesday, June 13, 2007.  During the retreat, Library Board members will create long term goals (2 years) with target dates and who is responsible for the goals being met.  Library Board members decided that these goals should be put in writing.

b.)  The Library Trustee Dinner will be held in Columbus on April 26.  Bobbi stated that she is interested in attending.

PUblic Comment

none

meeting adjourned

7:54 PM

next meeting

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)

Wagnalls Library Board

Minutes

4/19/2007

Meeting called TO ORDER  by

Bobbi Galvin

Meeting called to order at

7:03

present

Steve Merrit, Bobbi Galvin, Erma Storts, Sandi Plinke, Carol Middaugh, M. Ellen Gruber, George Sheehan,  Freda Rutter, Patti Bartlett, Stephanie Smoot

Guests

Absent (EXcUSED)

Nancy Fisher, Marilyn Freitag

Addtions to the Agenda

Suspend by-laws discussion.  They are still being proofread and edited by the by-laws committee.  Freda made motion; Steve gave 2nd motion.  All in favor

Agenda topics

Minutes and Communications

Erma asked for the spelling of Tamalin Burkhart's name be corrected in the February minutes.  Patti made motion to accept the February 2007 minutes as corrected.  Freda gave 2nd motion.

Public comment

none

Financial report

February:  Sandi gave the financial report.  She noted that some of the higher expenses noted on the report reflect the fact that the library is still paying off some 2006 expenses (i.e. utilities and maintenance supplies).  Sandi stated that 2006 will be closed out by the end of April.  Steve motioned to approve the February financial report.  Carole gave 2nd motion;  All in favor.

March:  Sandi explained that wages were higher on the March financial report because there was an extra pay day in March.  She also noted that contract labor was higher because of the set up required for new computers as well as some equipment purchases (a printer and fax machine).  Sandi mentioned that the LLGSF monies fluctuate wildly from month to month (i.e. $27,336 in Jan;  $76,753 in Feb.;  $16,986 in March).  However, the overall amount is consistent from year to year.  George made motion to approve the March financial report;  Patti gave 2nd motion;  All in favor.

Director’s Report

Erma reported that there are several items throughout the library in which she would like to request donations:  the upholstered chairs in the adult non-fiction library ned to be re-upholstered if someone in the community is willing to donate their time and services to complete theis task;  the printer in the children's library needs to be replaced as well.  She would like to add these items to the monthly newsletter.  Erma also discussed the Adopt-a Magazine program.  She said it was very successful at this time. 

The National Library Week is from April 15-21.  The theme is "Spot the differences" in which there are activities for preschool children through adults. 

The Wagnalls Clean Up Day will be held April 28.  Numerous indoor and outdoor projects will take place.

Erma also discussed some of the Staff Development/Continuing Education opportunities that the Wagnalls Library Staff has attended.  These include CLC technology meetings; inservices on how to make libraries great educational environments; Summer Reading Program committees; and monthly Library Director meetings. 

Erma also discussed the possibility of looking into self check out units for the library.  She stated that at this time, it would not be a benefit to the library, based on circulation numbers.

The Summer Movie Series will begin on June 22 with a "Wizard of Oz" Sing-A-Long.  It will be held on Friday night at 7:00 PM.  Admission will be $3.00.

Erma discussed the possibility of having a Staff Development Day in June, where departments can meet and do general "housekeeping" items. 

The Wagnalls Library Report was presented.  Circulation was 8,539 in February and 9,460 in March.  Inter-library loan tallies were 715 in February and 869 in March.  The attendance for story time was 94 (for 10 programs) in February and 164 (for 20 programs) in March.

Report (Township)

none

 Foundation Report

An exhaustive inspeciton via the maintenance department wil need to be done because of the possiblity of termites.  There is some visible damage to the library.

 Friends Report

Erma attended their March meeting, in which the Friends donated $1,000 to the nonfiction library and $1,000 to the Summer Reading Program.  They are currently preparing for the Memorial Day Book Sale.

Personnel committee  Report

The committee met recently to discuss Erma Storts' evaluation as Library Director.  She received an outstanding evaluation.

unfinished business

By-laws:  They are still being proofread and edited by the committee.

Wireless Status:  Spot-testing in the library for Wireless areas will be conducted on Saturday, April 21.

new businesss

Employee Background Checks were discussed.  All members agreed that it would be a good idea to conduct background checks on all new employees.  The checks will need to be added to the Personnel Policy handbook.

O.P.E.R.S.:  Ellen stated that the library's oblikgation to the Ohio Public Employees Retirement System is in a very confusing state.  Discussion between OPERS and the Wagnalls Foundation Board has been going back and forth as to Wagnalls' status as either a "public library" or a "non-profit" organization.  At this point, OPERS states that Wagnalls is a "public employer".  Ellen will recommend to the Foundation Board that they file an appeal at their meeting on April 23, 2007.  The Wagnalls Libary Board formally recommends that the Foundation Board take this action.

PUblic Comment

none

meeting adjourned

8:49

next meeting

May 17,  2007

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)

May 17, 2007
Wagnalls Library Board

Minutes

05/17/2007

Meeting called TO ORDER  by

Bobbi Galvin

Meeting called to order at

7:05

present

Stephanie Smoot, Patti Bartlett, M. Ellen Gruber, Erma Storts, Bobbi Galvin, Steve Merritt, Carol Middaugh, Freda Rutter, Nancy Fisher

Guests

Absent (EXcUSED)

Sandi Plinke, Marilyn Freitag

Addtions to the Agenda

none

Agenda topics

Minutes and Communications

Steve motioned to approve April 2007 minutes; Carole gave 2^nd motion; All in Favor

Public comment

none

Financial report

The May 2007 financial report was presented. The 2004 overhead will conclude at the end of December 2007.  This overhead was a result of the foundation loaning the library money for expenses.

 The 2008 proposed budget was also presented.  The financial report will need to be approved by the Library Board and presented to the Foundation Board in June.  The proposed 2008 budget did not include OPERS. 

Director’s Report

Erma commented that the Library Staff is continuing to work on the Summer Reading Program.  In addition, the staff will conduct a teen program.  More information on this program will be listed in the June newsletter.  A calendar of activities for the Summer Reading Program have been posted in the Juvenile Library. 

Erma also mentioned that circulation decreased during April 2007.

Report (Township)

M. Ellen Gruber recently met with the mayor of Lithopolis, Eric Sandine.  They discussed the new Tax Increment Financing Property (The Grottos), located on Lithopolis-Winchester Rd.  Two percent of the property taxes from these homes will come to the Foundation.

Report (Foundation)

An appeals letter was sent on May 9, 2007, to OPERS.  The foundation expects a reply within a week or two. 

The “State of Wagnalls” Board meeting will be held on Monday, May 21, 2007 in the museum.  It is open to the public.

Report -friends

The annual book sale will be held Memorial Day Weekend.

PR Report

none

unfinished business

1.)     By-laws are still being proofread. 

2.)     Wireless-Shane is still testing for wireless sites throughout the library

3.)     Board Retreat—will be held on June 27,  2007

new businesss

An audit for 2005-2006 will begin in June 2007.

new business – cont.

PUblic Comment

none

meeting adjourned

7:45 PM

next meeting

Wed June 27,  2007

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)