d.     Personnel – job descriptions for library staff will be kept in the Secretary’s notebook:  the following position descriptions were voted upon: 

                    1.    Cataloger – Steve motioned to approve this job description, Marilyn 2^nd, motion passed

e.     Circulation Staff – Nancy motioned to approve this description, Steve 2^nd, motion passed

2.     Children’s Services Librarian – Steve motioned to approve this description, Patty 2^nd, motion passed

3.             Reference Librarian – Marilyn motioned to approve this description, Nancy 2^nd, motion passed       f.    Township Meeting – Patty reported that she is still trying to retrieve Chuck’s dvd’s of the library.

unfinished business

a.     Wireless discussion – Shane unable to attend meeting- postpone till January.

b.     2007 Calendar – Some corrections were made to the calendar Erma submitted: with the corrections on Mother’s Day, Easter and Labor Day, Marilyn motioned to approve the calendar, Nancy 2^nd, motion passed.

c.     Officer Candidate pool- Chuck addressed the concern about so few members eligible for holding office on the library board.  No action taken at this time.

new businesss

       a.  Discussion of the Library Hours on Saturdays, Dec. 23 and Dec. 30.  The Foundation and staff are closed those days.  After     discussion, Marilyn motioned to close on 12/23 and be open on 12/30.  Steve 2^nd, motion passed with one nay from Bobbi (who asked that her ‘nay’ be on the record.)

        b.  Bond for contract employees:  The recommendation from the auditor is that Erma and Sandi be bonded independently, $100,000 for Sandi and $50,000 for Erma.  Sandi will get these estimates from Trimmer Insurance and send to Chuck for an email vote so this can be accomplished to begin for Jan 2007.  Sandi will ask auditor Johanna too, for her comments and recommendation.

PUblic Comment

none

meeting adjourned

8:30pm

next meeting

1-18-07, 7pm

submitted, Secretary  (SIGNATURE)                    

Liz Black, _______________________________________

SIGNATURE (PRESIDENT)

Wagnalls Library Board

Minutes

10-19-06

Meeting called TO ORDER BY

Chuck Wolcott

Meeting called to order at

7:05pm

present

Stephanie Smoot, Sandi Plinke, Erma Storts, Bobbi Galvin, Ellen Gruber, Jim Long, Patti Bartlett, Freda Rutter, Liz Black, Carol Middaugh, Chuck, Wolcott, Steve Merritt, Marilyn Freitag

Guests

Absent (EXcUSED)

Addtions to the Agenda

Agenda topics

Minutes and Communications

Jo Riegel’s name misspelled in minutes.  Jim motioned to approve minutes with correction, Stephanie 2^nd, motion passed

Public comment

Ellen- new Foundation Director- expressed how pleased she is to be here and how thankful she is for Erma and her help during the transition.

Financial report

Sandi Plinke – Clerk Treasurer

1. Sandi had to withdraw $10,000 out of our CD because of cash flow issues – ie. high payroll taxes, and repairs for elevator- (Jim inquired about asking for approval after the fact of fixing the elevator.  Sandi explained that we are in the process of revising the by-laws to include the setting up a pre-approval process for large expenses received from the Foundation. This might include: was this expense needed/required? can the Library's budget handle this expense? what adjustments will need to be made to the Lib ray's budget? was this part of a yearly maintenance agreement.  The dollar amount approved as stated in the by-laws for Sandi to spend on expenses (without pre-approval from the library board) is $500.00.  Discussion was made concerning increasing this amount to $2,000.00, based on the newly stated criteria listed above.)  Freda motioned to approve $2,200 for elevator repair.  Marilyn 2^nd, motion passed.
2. Carpet Cleaning –The low bid is $1,400.  Bobbi motioned to approve this expense, Freda 2^nd, motion passed. 
3. Next Thursday, Oct. 26^th at 9:00am there will be a meeting with the State Auditor and the library board to review our first audit.  All board members are encouraged to attend, if at all possible.

Director’s Report

Erma Storts, Library Director

1. This Saturday, Oct. 21^st is Health Day.  Judy Snider from the Medical Center and an Atty from Canal Winchester will explain Living Wills; there will also be Blood Pressure screening.  On Nov 2 flu shots will be held at the library.
2. Christmas Open House- The Winchester Choral group will sing, the children will have crafts, The Friends of the Library will have a bake sale and the bookstore will be open. 
3. Delta Mu gave a donation of $400 to the Children’s Department.  Tammy M. has purchased books with the donation.  The Friends donated $1,000 last month.  Liz will send thank you’s for these donation.  Elise has kept track of how many dollars have been donated in books and the figure is near $7,000.
4. Envisionaire – this filtering system has been installed on the computers in hopes that it will work better than SAMS.  Elise and Shane worked on the install.

Reports

1. Executive Committee – met at 6pm this evening before the regular Library Board meeting.  Sandi is able to get pre-approval for big expenses before the regularly scheduled Library Board meetings.  On these big expenses Sandi will then meet with the new accountant from the Foundation Linda Case, Sandy Hall, and Ellen, Foundation Director.  

OPERS was discussed and Sandi will call ‘Bob’ from OPERS to get clarification on whether we must go into OPERS or not.  If we do, there will be a 5% increase in our budget and 2.8% will be taken out of paychecks for this program.

b.  Foundation- Jim Long – expressed how pleased he is with the how well the library is run- helpful, knowledgeable and friendly staff.

      c.  The Friends – Marilyn  - 1. At the Open house there will be cookie decorating for the children.

                                               2.  The Friends are trying to sell some books on ebay.  They have gotten         

                                                  a private seller to help them do this.

      d.  Personnel Committee – no action at this time.

5. P.R.  Committee – a decision was made not to pursue the formation of this committee at this time, as Deb Sylvia and Erma submit library information for publication.
6. Township meeting – they are trying to retrieve some missing cd’s for Chuck

unfinished business

1. Wireless – Shane will try to be at our next Library Board meeting to discuss the options for wireless in the library.
2. Committees – Bobbi discussed additions and changes to these committees in a handout that she gave to each board member.
3. Job Descriptions are needed for each staff person in the library.  These must be submitted and voted on for approval at our January meeting.  The Executive Committee will meet sometime before the regular meeting in January.

new businesss

1. Erma proposed a calendar for 2007 for the library to review and vote upon at the next meeting.
2. Patti – staff appreciation – how to properly recognize them.  There are 16 total library staff personnel.

PUblic Comment

meeting adjourned

8:20pm

next meeting

November 16, 2006, 7:00pm

submitted, Secretary  (SIGNATURE)                    

SIGNATURE (PRESIDENT)

unfinished business

No unfinished business

new businesss

a. Wireless – Erma discussed possibilities for wireless coming to the library.  This included questions about who could use wireless, would it be filtered, open access, etc.

2. Resolution for Carl Spencer – by common consent the library board approved the resolution to be presented to Carl Spencer for serving on our board.

PUblic Comment

meeting adjourned

7:50pm

next meeting

***Next Mtg will be held upstairs due to the boy scouts meeting in the rec room.

submitted, Secretary  (SIGNATURE)                    

Liz Black

SIGNATURE (PRESIDENT)

Wagnalls Library Board

Minutes

8/17/06

Meeting called TO ORDER  by

Chuck Wolcott, chairman

Meeting called to order at

7:05pm

present

Chuck Wolcott, Bobbi Glavin, Nancy Fisher, Steve Merritt, Freda Rutter, Jim Long, Patti Bartlett, Erma Storts, Sandi Plinke, Carl Spencer, *Liz Black- 45 min. late

Guests

Absent (EXcUSED)

Addtions to the Agenda

Erma requested that “new hires” be added to New Business

Agenda topics

Minutes and Communications

Freda Rutter’s name misspelled – It read “Frieda” –change to Freda.