The Owl's Nest

Bookstore

The Wagnalls Memorial Library Board meets the third Thursday of each month at 7:00 p.m. in the
Administration Building

Library Board Minutes 2004

Jan. 8 - Jan. 29 - Feb. 19 - Mar. 18 - April 15 - May 20 - June 17 - July 15 - Aug. 19 – Sept. 16 – Oct. 21 – Nov. 18 - No Dec. meeting

Library Board Minutes for Other Years

Wagnalls Memorial Foundation Board Minutes

November 18, 2004

Present:           Chuck Wolcott, Carl Spencer, Sandra Hall, Nancy Fisher, Patricia Bartlett, Sandi Plinke, Erma Storts, Marilyn Freitag, and visitors Bob Waibel and Carol Middaugh and    Roger Middaugh

Excused:          Chuck Baughman, Liz Black, Freda Rutter

Chuck Wolcott called the meeting to order and presided over it in the absence of our president.  The minutes of the October meeting were reviewed.  Nancy Fisher moved to accept the   minutes.  Patti Bartlett seconded and the motion was approved.

Public Comment:  There was no public comment at this time.

Clerk Treasurer’s Report:  Sandi Plinke gave the financial report.  She will make several plan proposals after studying other libraries for personnel policies with Erma and Sandra Hall.  Will present to entire board hopefully next month.  Would like to have in place January.  Nancy Fisher moved to accept the financial report.  It was seconded by Marilyn Freitag.  The motion passed.

Director’s Report:  Erma told us she has went through the library records and purged outdated patrons.  The new fine policy has been posted in signs around the library, on the website, in thenewsletter and on bookmarks.  The Christmas Open House will be Dec. 4.  She needs volunteers to help decorate.  Nancy suggested having a wish tree with ornaments that people could pick and buy things the library needs.  Nancy said she would make the ornaments.

Reports:     No report from township.

Foundation:  On Dec. 10, at 8:30am a group of people will meet to write a strategic vision plan for the Foundation.  The Foundation would like to have a representative from the library board and a library staff person along with community and Foundation members.  Carl passed out Foundation report on Gap analysis for income and expenses.  Sandi talked about maintenance personnel figures being too high.

Unfinished Business:   Disaster policy, will resume next month with more members present.  We received two applications for board members.  We need two more board members and one Foundation appointee.  Carol Middaugh, one applicant attended this meeting.

New Business:     Nancy Fisher made a motion to remain closed on Sunday, January 2, 2005.  Patti seconded the motion.  After discussion the motion was passed.  

                         Carl announced there would be a Christmas breakfast hosted by Carl and his wife on  Dec. 16, at 7:30 am.  Library Board members are all invited.

                         Bob Waibel commented that the library could not afford to lease our beautiful facility, so we need to do all we can to pay all our expenses so the Foundation has a better chance of staying afloat.

Respectfully submitted,

Marilyn Freitag for Liz Black

.

 October 21, 2004

Present:                   Chuck Baughman, Patricia Bartlett, Nancy Fisher, Marilyn Freitag, Sandra Hall, Celeste Hicks (task force), Thomas Marshall (task force), Sandi Plinke, Freda Rutter, Carl Spencer, Erma Storts, Chuck Wolcott,

Excused:                  Liz Black 

President Baughman called the meeting to order at 7:10 p.m.

Additions to the agenda:  Nancy Fisher introduced Thomas Marshall and Celeste Hicks as two of the Wagnalls Task Force members.

Minutes of the August meeting were reviewed: Marilyn Freitag moved that the minutes be accepted as corrected. Freda Rutter seconded the motion. Approval was unanimous.

Public Comment:     Nancy Fisher discussed the purpose of the “task force,” which include: Help to recruit volunteers, work to promote items on the library “wish list,” volunteer their time so staff can work with patron fines and follow up on delinquent/lost items.

Clerk Treasurer’s Report:

                                   Library Finances - Sandi Plinke distributed the attached line item report. Sandi pointed out that several adjustments were made to the financials to avoid negative numbers.

                                  There was considerable discussion concerning treatment of $15,000, and how it would be applied to library overhead.

                                  Nancy Fisher moved that we accept the report. Chuck Wolcott seconded the motion. The motion passed unanimously.

                                  Electronic Banking Sandi Plinke discussed the need for electronic banking so she could monitor library finances in real time. This feature is required to micro-manage financials to avoid negative cash flow and meet pressing needs.

                                  Nancy Fisher moved that we establish electronic banking features for Sandi to use. Patti Bartlett seconded the motion. The motion passed unanimously.

Library Director’s Report:    Erma Storts reported that 105 new patrons signed up since the September meeting and circulation was up 9.1% over the same period last year. Circulation data for September 2004 is attached to the minutes for record.

                                  Telecirc Electronic access to circulation/reservation data, etc., will require using a pin number which will be the last 4 digits of a patron’s phone number.

                                  Overdue Policy  Erma Storts presented a proposed overdue policy for various items loaned out of the library. Features of this policy included a list of fines with a $5.00 cap and a use policy wherein siblings may not use each other’s library cards or parent’s cards with previous written approval of a parent.

                                  Christmas Open House  On December 4, 2004, the library is hosting an open house. Various items discussed include: cookie baking, crafts for kids, puppeteers, Bloom-Carroll Chamber Singers. Various forms of advertising were suggested to announce the event.

                                  Patty Bartlett moved that we accept the report and fine schedule. Nancy Fisher seconded the motion. The motion passed unanimously.

Township Meeting Report:  There were no items to report.

Foundation Meeting Report:  Carl Spencer discussed the basics of a public meeting to be held Monday, October 25, 2004. The report included the status of the two original Norman Rockwell paintings sent to Christie’s for auction, the status of the Foundation finances and the need for public support.

Unfinished Business:

                                  Disaster Management Policy:  Pending

                                  Records Retention:  Review completed

                                  Job Descriptions:  Pending

                                  Board Member:  Freda Rutter mentioned that she knew of a qualified person who might be willing to serve on the Library Board and would provide the person with an application form.

              New Business:       Someone mentioned that the Ohio Department of Highways might be willing to position their brown signs on U.S. 33 pointing the way to Wagnalls. No further action was taken at this time.

Public Comment:     Sandy Hall discussed the need for a Community Action Committee to help with LAFTA events, bridal showers, etc. Carl Spencer mentioned that a travelogue’s average cost if $1,000 and that if they do not become self-supporting they may be discontinued during 2005. Marilyn Freitag advised that the Owl’s Nest Bookstore was moving over to the main library on November 19, 2004 and that all help to make the move would be appreciated. She also mentioned that a special10-cent book sale would be held on November 6, 9:00 a.m. – 4:00 p.m. and on November 13, 12:00 – 7:00 p.m.

 Meeting Adjournment:  Chairman Chuck Baughman declared the meeting adjourned at 8:35 p.m.

                                  The next meeting will be November 18, 2004.

Respectfully submitted,

Chuck Wolcott for Liz Black

September 16, 2004

Present:                   Chuck Baughman, Patricia Bartlett, Sandi Plinke, Freda Rutter, Erma Storts, Chuck Wolcott, Marilyn Freitag, Carl Spencer

Excused:                  Liz Black, Nancy Fisher

President Baughman called the meeting to order at 7:10 p.m.

Additions to the agenda:  No additions or corrections

Minutes of the August meeting were reviewed: Patti Bartlett moved that the minutes be accepted as corrected. Chuck Wolcott seconded the motion. Approval was unanimous.

Public Comment:     There was no public comment.

Clerk Treasurer’s Report: Library members gave Sandi Plinke their comments and suggestions concerning the Personnel Policy (Employees Handbook), which was distributed for review at the August meeting.

                                  Library Finances:

                                  Sandi  provided a breakdown of library finances through August 31, 2004. Sandi feels that additional adjustments to the 2005 budget will be required to avoid negative numbers. The report is attached. Freda Rutter moved that we accept the report. Marilyn Freitag seconded the motion. The motion passed unanimously.

                                  Copier Vendors

Sandi detailed an extensive review of several copier vendors with a recommendation that we approve CRI Digital to provide copier installation and service. Chuck Wolcott moved that we accept CRI as our vendor. Patti Bartlett seconded the motion. The motion passed unanimously.

                                  Library Rent

Sandi led a vigorous discussion concerning ramifications of paying the Wagnalls Foundation rent for space utilized by the library. In short, public monies are already committed for on-going library expenses excluding rent. Sandi will have further discussions with state officials.

2005 Appropriations

Sandi informed us that library budget cuts would be necessary to bring the budget in line with proposed income. This will require submission of a revised budget for 2005.

Library Director’s Report:    Erma Storts reported that 116 new patrons signed up since the August meeting and that circulation was up 8.7% over the same period last year. Circulation data is attached to the minutes for record.

                                  Patron Data base   Erma indicated that attempts will be made to purge non-active patrons from the patron data base but can only be done as time permits.

                                  Delinquency Fines  Erma led a discussion concerning fines associated with delinquent  book, video and DVD returns. There was general consensus that a fine policy should be formulated and presented to the library board for review. Patti Bartlett motioned that a policy needs to be created and presented to the board. Freda Rutter seconded the motion. The motion passed unanimously.

                                  Summer Reading Program   Erma detailed the success of the Summer Reading Program. One student read over 60 books and was presented with a $10.00 gift certificate. Only one adult read more books than the student.

Township Meeting Report:   Patti led a discussion of the pending levy for the Fairfield County Library and the need for Wagnalls to avoid a negative campaign. It was generally agreed that the library board would not support a negative campaign.

Foundation Meeting Report:  Carl Spencer continued to emphasize the critical nature of the negative cash flow and that some of the collectibles in the possession of Wagnalls may need to be sold to help stem the flow but would not cover all of the negative flow. Additional measures, such as leasing the community building will also be required. Carl further emphasized that the invested principle needs to be secured and not be used for on-going expenses.

Carl offered that he was prepared to seek ways to cooperate with Fairfield County Library so Wagnalls could support the levy.

Unfinished Business:         

·   Disaster management:  No change

·   Record Retention:  No change

·   Job Descriptions:  No change

·   New Library Board Member:  It was determined by default that one board member position is vacant and that the vacancy would be posted on the web site and in the main library.

New Business:  None

Second request for public comment: There was no public comment.

Visitors:  None       

The meeting was adjourned at 8:45 p.m. The next meeting will be held on October 21, 2004 at 7:00 p.m.

Respectfully submitted,

Chuck Wolcott for Liz Black

August 19, 2004

Call to order and attendance – Chuck B. called the meeting to order.  In attendance were:  Chuck Wolcott, Marilyn Freitag, Carl Spencer, Sandra Hall, Bob Waibel, Terri Sheehan, Nancy Fisher, Patti Bartlett, Sandi Plinke, Erma Storts, Chuck Baughman and Liz Black.  Absent:  Freda Rutter.

1. Additions to the agenda
2. Minutes and communications – Corrections to the previous minutes were to remove Sandra Hall’s name in duplicate in the attendance and Patty Bartlett removed herself from the vote of any of the resolutions to acknowledge past members of the board since she has just recently joined the library board.  Nancy motioned to approve the corrected minutes, Chuck W. 2^nd, motion passed.
3. Public Comment – none at this time
4. Financial Reports – Sandi Plinke, Clerk Treasurer
5.  

5. 1. Budget Submitted to the Commission.  The overall perception is that the hearing went well (no mistakes on Sandi P’s report for Wagnalls!  Go Sandi J) and we will get the results on August 30^th. There was an underlying message from the commission that the 3 libraries (Pickerington, Fairfield and Wagnalls should work together).  Sandi recommended that this library board get very familiar with the monthly financial reports that she prepares each month so that we are comfortable in understanding where the money is being spent, and also so we can make responsible decisions when it comes to our expenditures.
   2. Personnel Policy – Our Homework!  Sandi did lots of research to put together a comprehensive personnel policy.  It is our library board’s job to review it and bring any thoughts to the next meeting,  (65pgs…)

           Marilyn motioned to approve the treasurer’s report, Nancy 2^nd, motion passed.

6. Director’s Report – Erma Storts
7.  

7. 1. There was a 15% increase in circulation during the month of July.  71 new patrons registered.
   2. Summer Reading Program – there were 22 reading sessions and 744 in attendance.
   3. Fines – Up to this point we have not charged overdue book fines.  Some other libraries do.  This is a policy we may consider beginning in January, possibly .10/day.
   4. Other discussions - SAMS has been installed – new Internet filtering system.  After connecting to the Internet, you have 1 hour of usage, then it terminates connection.  If no one is waiting to use the Internet computers then you can sign on again.

-   Laminating – we charge .35/ft, and will increase to .50/ft.  Holcomb’s charges 1.00/ft.

Chuck W. motioned to approve Director’s report, Patty 2^nd, motion passed.

7. Reports –
8.  

8. 1. Township – Patty – no report
   2. Foundation Report – Carl and Nancy.  Reported that the open Foundation meeting went well, very informative and somewhat painful in having to make difficult decisions- ie. whether to sell the Rockwells, China collection, Community Building use issues, cuts in scholarships, etc.  Carl charged us, the library board, to continue to meet those in our community who have concerns or questions and do what we can to help answer them.  Chuck W. expressed great appreciation for the position Carl has taken on as Executive Director and the difficulties he faces.
9. Unfinished Business –
10.  

10. 1. Disaster management policy - tabled
    2. Records retention –tabled
    3. Organizational Chart – see pg. 6 in Personnel Guide – homework
    4. Job description – tabled
11. New Business –
12.  

12. 1. Copiers – Sandi is looking into new leasing options and obtaining various quotes.
    2. Levy – Carl asked the library board’s opinion about the Fairfield levy.  Since it will not generate money for Bloom, the consensus was that we would not support it, but not run an ‘anti-levy’ campaign.  We will do our best to inform the voters of Bloom Township that none of the tax dollars will go to Wagnalls.  As far as us putting a levy on, the thought was that since the Atty General’s report is not back yet concerning the status of our library funding, we would not be able to run a levy.  That decision should be handed down before we can ask for the voters’ support.
13. Public Comment – Bob Waibel wanted to express that he feels the open Wagnalls meeting went well and that our library board should do our best to pay back the Foundation for any library overhead expenses.  The library board agrees and is making steps to repay the Foundation as quickly as possible.
14. Adjourn the meeting.

Next meeting 9/16/04

Submitted by Liz Black

Wagnalls LB 08-19-04.doc

July 15, 2004

1. Call to Order and Attendance:  Chuck Wolcott called the meeting to order.  In attendance were:  Chuck Wolcott, Marilyn Freitag, Nancy Fisher, Sandi Plinke, Carl Spencer, Sandy Hall, Patti Bartlett, Liz Black, Freda Rutter and former Library Board member and guest, Bob Waibel.

Absent:  Chuck Baughman, Erma Storts.

2. Additions to the Agenda: 
3.  

3. 1.  Patty asked that her vote be recanted for the resolution for Ken Ellinger because she hasn’t sat on our board for very long to give her vote.
   2. Additional oath – to be taken later in meeting.
4. Minutes and communications – Nancy motioned to approved the corrected minutes, Freda 2^nd, motion passed.
5. Public Comment – Bob says “Hi” to everyone!
6. Financial Reports – Clerk Treasurer, Sandi Plinke
7.  

7. 1. More operating costs this month including Young Author’s conference and summer reading program expenses.  There will be a refund of $750 for the Young Authors conference.  (See balance sheet)

Liz motioned to accept treasurer’s report, Patty 2^nd, motioned passed.

5. 2. Sandi asked that we look into a way to divide the insurance policy so that we have a library bill, separate from the Foundation bill to help us move toward independance.  Sandy Hall and Carl are checking on that with the insurance agency.
   3. Overhead for our library:  Sandra and Sandi examined 7 items to be considered overhead (see overhead sheet):  employee comp/taxes/benefits, postage & supplies, insurance, outside contracts/leases, equipment repair & maintenance, maintenance/custodial supplies, and utilities.  Sandi also thought it might be worth looking into hiring our own maintenance staff.  For utilities, they are being checked – the air-conditioning and heating system- very expensive - looking at how to make it more efficient. 

Last month the board approved giving the Foundation a payment of $35,000 for overhead.  A motion was made at this meeting by Liz to increase that amount by an additional $15,000 to pay to the Foundation, pending verification of library overhead.  Marilyn 2^nd, motion passed.

6. Director’s Report – Erma absent, but sent a circulation report.  There were 85 new patrons who registered and we had a circulation of 11,122.  Increased hours are a positive factor.
7. Reports
8.  

8. 1. Township Meeting – none
   2. Foundation Meeting – Carl Spencer and Sandra Hall – There is a financial analysis team working with Carl, Sandra and the Directors of the Foundation Board.  There are many sensitive issues being discussed, including the liquidation of some assets:  art work and the community building, scholarship reduction down to one recipient per year, investment management, cemetery, restructured employee contracts, etc.  There will be an open Foundation meeting on Monday, July 26^th  where many of these items will be discussed.  All Library board members are encouraged to attend.
   3. Friends of the library – Marilyn

The Friends may need to move the bookstore out of the community building, so that that room can be rented.  One possibility is in the main library behind the video tapes by partitioning off a section for the book store.  Possibly include a gift shop with Wagnalls memorabilia.  Have a moving sale of books that were chosen not to be moved to the new location.  New/taller shelves will be needed since they will have less space to work with.   

The Friends gave $500 to the summer reading program. (Liz sent a thank you.)

8. Unfinished Business:  Freda motioned to table the items a-e (disaster management policy, records retention, organizational chart, job description, personnel policy)

f.      Marilyn’s Oath – Sandra Hall read the oath and officially swore in Marilyn to the library board.

9. New Business:
10.  

10. 1. Marilyn would like a thank you note sent to Joellen Depugh who made the sign for the book drive.  Marilyn will send Liz her address.  Joellen donated the supplies used and did not want to be reimbursed.
    2. Carl asked the library board to listen to a phone message from John Sunderland concerning the decision on the LLGSF funds.  It is still pending, however, it is moving in the Wagnalls library’s favor as a legitimate recipient of LLGSF funds.
11. Public Comment – none

Meeting adjourned

Next meeting, August 19, 2004, 7:00p.m.

Submitted by Liz Black

Wagnalls LB 07-15-04

June 17, 2004

1. Call to Order and Attendance.  Chuck B. called the meeting to order.  In attendance were:  Nancy Fisher, Freda Rutter, Chuck Baughman, Erma Storts, Sandi Plinke, Patti Bartlett, Sandra Hall, Carl Spencer and Liz Black.  

Absent from meeting:  Chuck Wolcott and Marilyn Freitag

2. Oath of Office – later in meeting
3. Additions to agenda – none
4. Minutes and Communications – Nancy motioned to approve minutes, Freda 2^nd, motion passed.
5. Public Comment – none
6. Financial Report – Clerk Treasurer, Sandi Plinke.
7.  

7. 1. Sandi recommended that the Library board approve putting some of the library account balance into a money market account.  Our current assets are $113,000 and Sandi recommends putting $80,000 in the money market.  Liz motioned to approve, Nancy 2^nd, motioned passed.
   2. Sandi recommended giving back to the Wagnalls Foundation, $35,000 for an Overhead Payment.  Sandy Hall recommended Sandi P. check with Mr. Sunderland (atty) to affirm the dollar amount as legitimate library expenses.  Freda made the motion to approve of this action, pending approval from Mr. Sunderland.  Liz 2^nd, motion passed.  Then the Foundation has to formally accept our payment.
   3. Budget proposal for 2005 - The State is asking the libraries to pay for their filtering systems for their computers.  The start-up costs $2,600 (see line 4600 from budget proposal).   Some corrections to the proposed budget were made on lines 4500 and 4600, changing the totals at the bottom for library materials and information.  The Auditor recommended we show a $40,000 carry over to get us through the 1^st quarter.  See line 8900.  Sandi will have a meeting with the auditor’s office to present the budget the week of July 17th and will take Erma and Chuck Baughman with her.  Liz motioned to accept budget with changes made, Nancy 2^nd, motion passed.  The budget will be given first to the Foundation for their approval then to the Auditor.

             Freda motioned to approve the Treasurer’s Report, Nancy 2^nd, motion passed.

7. Director’s report – Erma
8.  

8. 1. Circulation – there was a drop in May but an increase in June.  The library gained 69 new patrons in May.
   2. US Cargo contract – Delivery service for transporting books between libraries.  (It costs $.16/book to transport)  Our cost per year for 4 days per week is $2,540.  Nancy motioned to approve the contract, Patty 2^nd, motion passed.
   3. Filtering Costs – (Covered earlier in meeting under the proposed budget - $2,600)
9. Reports
10.  

10. 1. Township Meeting -  Patty.  The Trustees want to know what will the 2005 budget be if we have $255,000 in LLGSF funds and not get an increase.  We will keep the hours of operation at 38 and that would be with the help of the Foundation.
    2. Foundation Meeting – Carl.  Carl passed out a draft of a flier for the community.  It explains what’s happening at the library, a brief history, a vision for the future and ways the community can get involved.
11. Unfinished Business –
12.  

12. 1. Disaster management – tabled
    2. Oaths of office were taken by Liz and Patty
    3. The Friends bought a DVD  cleaner for the library worth $594.00.  Liz will send a thank you note.
    4. Job descriptions – tabled
    5. Personnel Policy – tabled
13. New Business –
14.  

14. 1. Chuck provided a resolution to honor Ken Ellinger for his service for voluntarily taking the Executive Director’s position until a permanent replacement was found.

Liz motioned to accept the resolution thanking Ken for his service, Nancy 2^nd, motion      passed.  Patty abstained because she felt she has not been on the board long enough to vote.

10. 2. Liz asked about the success of the 5K race on Memorial Day.  $5,000 was raised which was split between the YMCA and Wagnalls.
11. Public Comment – none
12. Meeting Adjourned

Next meeting July 15^th.  Chuck B. will not be there.  Chuck W. to chair the meeting.

      Submitted by Liz Black  Wagnalls LB 06-17-04

May 20, 2004

Present:                   Chuck Baughman, Patricia Bartlett, Nancy Fisher, Sandra Hall, Sandi Plinke, Erma Storts, Chuck Wolcott

Excused:                  Liz Black, Marilyn Freitag

President Baughman called the meeting to order at 7:00 p.m.

Minutes of the April meeting were reviewed: Chuck Wolcott moved that the minutes be accepted as written. Freda Rutter seconded it. Approval was unanimous.

Public Comment:     There was no public comment.

Clerk Treasurer’s Report: First quarter, 2004 results indicate that expenditures are being maintained well with limits of income assets. This report is attached to the minutes for record.

                                   Budget for 2005:

                                   There was considerable discussion on the proposed 2005 budget which is due May 31, 2004.

                                   Key Items:

1.      Add 10 hours per week to operating hours.

2.      Purchase replacement desktop P.C.’s for the old public access computers.

3.      Explore grant monies to help fund Internet filtering. The new filtering system is a parent-controlled system using bar codes on library cards.

4.      Pay library share, $150,000, of overhead for use of the facility.

5.      Include $3,000 for 2005 state audit.

                                   Comments:

·        Chuck Baughman questioned state monies increases for 2005 and 2006. Sandi said they were based on disbursement.

·        Patty Bartlett questioned what formula is used to divide state monies between Wagnalls, Pickerington and the Fairfield County Library. At this point the formula details have not been worked out. The last division was made by the County Commissioners.

·        Sandi Plinke complimented the library staff for doing a great job controlling spending and balancing the cash drawer.

·        As time permits and the software becomes available from the state, Sandi will migrate from the current “Quicken” system to a purchase order-based system, which is the state standard for accounting and auditing

Library Director’s Report:    Circulation data is attached to the minutes for record

·        A motion to add two temporary part-time experienced summer students to help at the circulation desk and with the summer reading program was made by Nancy Fisher. Patty Bartlett seconded the motion. Approval was unanimous.

·        Freda Rutter moved that we accept the overall Director’s Report. Chuck Wolcott seconded the motion. Approval was unanimous.

Township Meeting Report:   The Township had no report except that Patty Bartlett was in attendance. She is their representative on the Wagnalls Library Board. A letter from Mr. Larry Coyle is attached to the minutes for record.

Foundation Meeting Report:  Nancy Fisher reported that the foundation held their quarterly public meeting and two new board members were announced, John Rogers and Jim Long.

Unfinished Business:         

·        Disaster management policy, record retention and organization chart are unfinished items. Job descriptions and personnel policy are still in pending and working modes. No single item completed to date.

·        Elements of a $25,000 fundraising campaign to buy specified books were discussed. Details of this program are still being worked out and will be presented to Friends of the Library for their comments and recommendations.

New Business:

·        An oath of office for Public Library Trustees was administered and properly notarized for: Charles D. Baughman, Charles O. Wolcott, Freda Rutter, Nancy E. Fisher. The notarized oaths are attached to the minutes for record.

·        A resolution was accepted as a formal thank-you to previous board members who have contributed so much to bring the Wagnalls Library Board from an idea to working reality. This resolution was motioned by Chuck Wolcott and seconded by Nancy Fisher. The approval was unanimous and is attached to the minutes for record.

Second request for public comment: There was no public comment.

Visitors:          Carl Spence, Terry Sheehan

The meeting was adjourned at 8:45 p.m. The next board meeting will be held on June 17, 2004 at 7:00 p.m.

Respectfully submitted,

Chuck Wolcott for Liz Black

Scribe’s Note:  I would like to thank Sandy Hall for taking miscellaneous notes, some have been incorporated in these minutes.

April 15, 2004

1. Chuck Baughman called the meeting to order.  In attendance were:  Chuck Wolcott, Sandi Plinke, Erma Storts, Charles Baughman.  Visitors who signed in:  Carl Spence, Terri Sheehan, Sandra Hall, and Larry Corbus.
2. Additions to the agenda – none
3. Minutes and communications – Chuck W. motioned to approve minutes, Liz 2^nd, motion passed.
4. Public Comment – Sandra Hall announced that the Foundation Directors ratified the two new library board candidates, Freda Rutter and Kathy Weiser.  Chuck B. will contact them.
5. Financial Reports – Clerk Treasurer, Sandi P.  announced that there were more expenses this month, ie. taxes due, etc.  Liz motioned to approve the financial report, Chuck W. 2^nd, motion passed. 

Sandi also had several items for the board to address:

5. 1. Reimbursement for travel expenses:  Sandi recommends $.37/mile for business miles driven.  Liz motioned to approve, Chuck W. 2^nd, motion passed.
   2. Petty Cash Fund Policy-  Sandi submitted a policy with a voting document for the board to sign and keep in the library records.  Board approved by signature, the petty cash fund policy.
   3. Credit Card Policy – the board signed and approved the proposed credit card policy.
   4. Hiring computer work on contract basis.  Ed Liddle is the proposed candidate.  He looked over the policy and is willing to do this.   He works for $35/hr plus a trip fee of $25.00 and a 1 hr. minimum.  He has liability insurance.  This policy was signed and approved by the board.
   5. Proposed 3 yr Budget- Sandi presented this to the board asking that they look it over for the month and come back to next meeting ready to discuss and make any suggestions or recommendations.  Larry recommended sending this to the Foundation Board and to the Budget Commission.  Larry will present Ed Larimee with the proposed budget and our board will send a copy to the Bloom Township Trustees.
   6. Other items tabled:  Disaster Management Policy, Records Retention, Organizational Chart, Job Descriptions, and Personnel Policy.
6. Director’s Report – Erma
7.  

7. 1. Circulation – 4.5% increase in circulation from March of 2003 and March of 2004.  Since January 1^st of 2004 until March 30^th, Wagnalls has added 214 new patrons.
   2. Summer Reading – All positions for the story teachers for the summer reading program are now filled.  Erma may ask to hire one more student assistant this summer for

10 hrs/wk.  Tuesday and Wednesday book checkouts and returns are high due the        summer reading program.

6. 3. Filtering Committee -  They met yesterday with a vendor that does filtering using a bar code from a library card.  This gives parents control of their child’s Internet access.  The cost is unknown.  Most of it is budgeted in the Consortium.  The committee will meet with another vendor in May.  They are looking for the best program at the best price.
   4. National Volunteer Week – A poster is almost done and there is also an announcement on the marquis.
   5. Guidelines for Public Access Computers – Erma submitted a policy to the board.  Liz motioned to approve, Chuck W. 2^nd, motion passed.

            Chuck W. motioned to approve the director’s report, Liz 2^nd, motion passed.

7. Reports
8.  

8. 1. Township Trustees Meeting – no report or representative
   2. Foundation Meeting – no director present.  Nancy Fisher is one representative.  Since the resignation of Scott Phillips from the Foundation Board, another representative is needed for our Library Board.  Chuck B. will send a letter to the Foundation Board for them to appoint another representative to the Library Board.

8. Unfinished Business –

Chuck W. indicated from our previous meeting’s minutes, we were going to address taking ‘an                 oath of office’ possibly as found in the Trustees handbook.  Sandy Hall from the Foundation office will prepare the oath for our next meeting.  She will need our full names with middle initials.  The Library board members will email their full name to Sandy.  Chuck W. made this motion:  Under the guidelines contained in “Ohio Public Library Trustees Handbook” and the Ohio Revised Code Section 3375.40, each member of the Wagnalls Library Board shall take an oath of office upon joining the Library Board and upon renewal of his or her membership, Liz 2^nd, motion approved.  Oath will be taken our next meeting.

Sandi Plink will advise where the above motion will reside in the by-laws – amendment to the by-    laws, etc.

       9.  New Business

10.  Public Comment –

Sandy Hall asked about the book fund. Liz will call Marilyn to find out if her friend can make the   displays.

Chuck asked if we could recognize those who have participated on our board.  Chuck B. will send a letter to all those who participated in the last year.  Liz will make sure he has their addresses.

11.  Meeting adjourned at 8:20 p.m.

     Next meeting May 20, 2004, 7:00p.m.

      Submitted by Liz Black

March 18, 2004

1. Call to order and attendance – Chuck B. called the meeting to order.  In attendance were:  Chuck Wolcott, Erma Storts, Marilyn Freitag, Scott Phillips, Ken Ellinger, Sandi Plinke, Chuck Baughman, and Liz Black.  (Guest sign in – Carl Spencer, Sandy Hall, Terri Sheehan and Patty Drodofsky.)
2. Additions to the agenda – none
3. Minutes and communications – correction of the spelling of Carl Spencer’s name.  The minutes stated Carl ‘Spence’. Chuck W. motioned to approve the minutes, Liz 2^nd, motion passed.
4. Public comment – none
5. Foundation Report – Interim Executive Director, Ken E. presented a report to the library board.

A.    Ken expressed his gratitude toward Sandy Hall and Erma Storts for being most valuable to the Library and Foundation. 

B.     Erma, Sandy H. and Ken are preparing a newsletter to go out, as cost effective as possible to the public.  He explained that much of what the library/Foundation provides to the public is free.  He expressed concern over the debt for the Foundation and the expenses, including $75,000.00 in attorney fees to defend the charges against the Foundation and the receiving of LLGSF funds.  He discussed the option of selling one or some of the Rockwell paintings to help retire some of the building debt (the library and Community center).

C.    Two new Foundation Directors going on:  Tracy Coffman and Nancy Fisher.  Scott is stepping down as well as Ed Wisner.  There will be two more vacancies to fill on the Foundation Board.

D.    Ken has laid the groundwork (several hours worth) for the first Memorial 5K race to raise money for Wagnalls.  It will be held on Memorial Day at 8:00am and finish by 9:00am.  25-50 volunteers will be needed for the race.  For the race coordinator, putting on the race, and prizes for the winners, etc) it will cost roughly $3,500.00.  Through donations and entry fees, the goal is to raise $10,000 with at least $5,000.00 going to Wagnalls.   Entry fee will be $25.00 for pre-registration, and $30.00 the day of the race.  He has contacted all the neighboring school track coaches to encourage student participation.

E.     Discussion of the future of the Owl’s Nest bookstore and the Boy Scout room will be held at the next Wagnalls Foundation meeting on Monday, March 22^nd.

F.     Ken showed the board a very nice sample plaque to present to honored employees and/or Foundation Directors of Wagnalls.

6. Financial Reports – Clerk Treasurer, Sandi Plinke.
7.  

7. 1. Erma and Sandi are working on ways to cut library costs – ie. postage meter is expensive.  They are looking into doing their own postage.  They are also working on a 3 yr proposed budget to present at our next meeting.  Sandi asked if we wanted to balance the budget this year.
   2. Personnel Policy – this is outdated and Sandi and Erma are working on revisions to get us in compliance.
   3. The next LLGSF check came in, $12,000.00.  Ken gave a warning to our board that if the court does not rule in our favor concerning the LLGSF funds, we will have to pay the money back.
   4. Legal Services – The Foundation board did not anticipate the exorbitant legal costs during the contest between Wagnalls and Fairfield Co. District Library.  The legal fees for the Co. library are paid by the citizens’ tax dollars.  Our legal fees must be paid by the Foundation and or the Library itself, in the amount of $75,000.00.  Therefore, the Foundation is asking that the library budget help cover the library portion of the costs, as in, $25,000.00.
   5. Liz motioned to approve the Financial Report, Scott 2^nd, motion passed.
8. Director’s Report – Erma Storts
9.  

9. 1. Circulation – increasing over the last year.  Erma provided a report showing increased usage comparing Feb. 2003 to Feb. 2004.  (This includes first time check out, renewals,  phone renewals, self-renewals, and in house use.)
   2. Summer Reading Program – Erma has found a story teacher for one of the days but needs to find one more, for one day a week.
   3. Filtering Committee – The bill passed in the house but is still in the Senate.  What is the cost?  This is still an unknown.  Dee Dawson is our Library representative on that committee.
   4. National Volunteer Week – April 18-24.  Chuck W.(or B.?) recommends tallying the number of volunteer hours our library has each month and possibly displaying the volunteers pictures and their names.

Liz motioned to approve the director’s report, Chuck W. 2^nd, motion passed.

8. Reports
9.  

9. 1. Township meeting – no report.  Chuck B. said he did send a letter with our by-laws to the Bloom Township Trustees with an invitation to send their representative.  He did not hear back from them and we did not have a representative at our meeting.
   2. Foundation Meeting – Ken gave a report earlier.
10. Unfinished Business –
11.  

11. 1. Board Members terms – Chuck W. – 3 yrs, Chuck B. – 2 yrs, Liz – 1 yr.
    2. New Board Members – By unanimous vote the board approved of the two new applicants, Freda Rutter and Kathy Weiser.  They will hold the 4 and 5-year terms.  Liz motioned to approve, Marilyn 2^nd, motion passed.  The Foundation Board will act on these at their meeting on Monday.
12. New Business –
13.  

13. 1. Scott brought forth the idea of a book fund to help buy new books for the library, with a goal of $25,000.  He thought of a large visible ‘thermometer’ to mark the progress of the fund, and have it on display for the Memorial Day festivities.  The kick-off for the book fund would be the Saturday of Memorial Day weekend, May 29^th. Marilyn said she knew someone who was creative who would probably make one (or two thermometers) for us, Diane Sheridan.  She will contact her.  Chuck B. and Scott offered to pay for the expenses to make them.  One needs to be waterproof to place outside by the marquis in front of the library.  Marilyn also thought the library should have a table display during the Fish Fry.  Chuck B. will ask his church (LUMC) if we could use their corner property to place the table – a highly visible location. 
    2. Marilyn mentioned that the bulletin board in the library is not very visible and could something be done to change it so it would be more useful and effective. 
    3. Chuck W. brought to the board’s attention that there is an oath of office stated in the Library Trustees manual and whether we should adopt this oath and make our pledge.  It is found on pgs. 136 and 136, Appendix D-3.  This will come to a vote at our next meeting.
    4. Scott Phillips thanked the Library Board for their hard work to move forward and help the library continue in a positive direction.  The board was sorry to hear Scott was stepping down and thanked him for his many years of service to our community through his time serving as a Foundation Director.
14. Public Comment – Sandy Hall expressed a positive note that this is a new and exciting time for the library and that working together we can turn this around.  We need to get the word out to the people and seek their suggestions.
15. Our library board meetings will officially be held on the 3^rd Thursday of the month.  The next meeting will be held April 15^th at 7:00pm.

Meeting adjourned

Submitted by Liz Black

February 19, 2004

1.  Call to order and attendance.  Chuck B. called the meeting to order.  In attendance were:  Chuck Wolcott, Terri Sheehan, Scott Phillips, Sandra Hall, Larry Corbus, Chuck Baughman and Erma Storts and Liz Black.

2.  Additions to the agenda - none

3.  Minutes and Communications – Liz read the corrections (grammatical and spelling corrections) to the minutes submitted by Chuck W.  After the corrections were read Chuck W. motioned to approve and Terri 2^nd, motion passed.

4.  Public Comment – our sole public participant, Carl Spencer, had no comment.

5.  Financial Report – Sandi P. was ill and could not attend the meeting.  She submitted a report to Erma for the board. (See treasurer’s report.  Note that the 2^nd check from LLGSF came in for $55,000, but does not appear on the statement because it came in too late.  The checks will come in a different amount each month.  Erma noted that budgeting is very important since they will not know the amount of each check before it comes in. Some discussion was made about whether the LLGSF dollars would have to be paid back if we lose our “public” library status.  This remains an uncertainty.)  The financial statement reflects the raises in the employees’ salaries.  Liz motioned to approve the treasurer’s report.  Terri 2^nd, motion passed.

6.  Director’s Report - Erma

A.     Overdue Policies – When an item is over due a statement is printed 14 days after the due date and sent to the patron.  If the item is still not returned, a letter in 6weeks goes out showing the replacement cost of the item and the possibility of being turned in to a collection agency.  Erma noted that the policy might need updating since it’s been over 2 years since it has been in place.

B.     Summer Reading Program – The three employees already secured to read for the program are Betty, Tammi and Kathie.  This will run for 4 weeks.  They are seeking a 4^th story teacher so that they can offer 4 age groups.  If a volunteer is not found, they will consider hiring someone.  No wage is determined yet.

C.     OLC – Ohio Library Council legislation –A house bill was presented to the committee concerning the tying of LLGSF funds to libraries securing some sort of filtering system for their computers.  Erma did not know the outcome of the vote that was to have occurred the day before, on the 18^th of Feb.  The bill states that all computers should be filtered, however, adults over 18 could ask to have the filter turned off.  Our Library Board raised questions concerning the cost of the filters.  Larry said it could vary as much as $5,000 to $25,000.  He feels that the state may fund the filters.  CLC is checking to see if we can do a consortium.  “CIPA” is a rebate that is offered to libraries that comply.

D.     Library Board application – One application was submitted to fill the vacant seat on our board.  She is Freda Rutter.  She lives just outside the village limits, however, she does own a business in Lithopolis.  There is one more week to accept applications.

E.      PERS – Larry – Sandy H. sent information to PERS.  They are getting close to deciding on employee qualification.

Scott Motioned to approve the Director’s report.  Chuck W. 2^nd, motion passed.

7.  Reports -

A.     Township Meeting – The Bloom Township Trustees meet the 2^nd and 4^th Wednesday.  Chuck B. will send a letter to the BT Trustees.  He will include the ratified copy of our by-laws and the mission statement.  We anticipate they will appoint someone to our board in the near future.

B.     Foundation Board –

1.      The FB ratified our by-laws.  Mr. Sunderland, the lawyer involved in the litigation, checked over the by-laws and deemed them acceptable.  Liz found a mistake in numbering.  Page 3, 5.A.2. refers to paragraph XIV.  There is no XIV.  It should read XIII.  Liz will send a corrected copy to the Library Board and the Foundation Board via email.

2.      A letter was found in the Wagnalls archives dated Feb. 13, 1931, stating that our library is a ‘free public library’.  This document may be a key element to our defense that we are a public library and eligible for LLGSF funds.  This further illustrates that for 70 years Wagnalls did not receive funds that were available to it as a public library.

3.      Discussion emerged concerning the lack of public awareness that the Fairfield library tax levy would not include the Wagnalls receiving any benefit.  It is solely for the Fairfield District library.  Chuck B.  will draft a letter to the Director of Trustees for Fairfield library asking that he/she inform the voters of the county that Wagnalls will not receive any tax dollars should the levy pass.  After sending the letter, the Wagnalls Library Board will send another letter a few days later to the editor of the Lancaster Eagle Gazette to notify the citizens of Fairfield County that Wagnalls will not benefit from the library levy.

8.  By-laws – previously covered

9.  New business –

A.     Teri asked about the term duration of each of the Library Board members.  We will table this till the next meeting.  (We will establish how many years each member will hold their seat before they’ll need to reapply.  This is the beginning of the staggered terms for At-Large seats on the board as set up in the by-laws.  See pg. 2, IV. A.)

B.     Memorial Day activities for the library – Board Members should bring ideas to the next meeting.

10.  Public Comment - none

11.  Next meeting March 18^th.  Liz will check with Sandi P. to find out which Thursday is best for her.

Submitted by Liz Black

January 29, 2004

1.      Call to order and attendance.  Chairperson Chuck B. called the meeting to order.  In attendance were:  Terri Sheehan, Chuck Wolcott, Sandi Plinke, Nancy Fisher, Chuck Baughman, Scott Phillips, Marilyn Freitag, Larry Corbus and Liz Black.

2.      Additions to the agenda- none at this time

3.      Minutes and communications – misspelling of Chuck Wolcott’s name.  Nancy motioned to accept the corrected minutes, Chuck W. 2^nd , motion passed.

4.      Public comment – none

5.      Financial Reports – Clerk-Treasurer, Sandy P.

A.    Sandi submitted a balance sheet to our board.  The first LLGSF check came in in the amount of $19,587.00.  We received $50,000.00 Start-up from the Foundation. Total current assets, $76,768.00.  (see balance sheet, 1/28/04)

B.     Liz, Chuck B. and Chuck W.  need to sign ck banking forms at the end of the meeting.

C.    Credit Card issued for Erma’s use for library expenses, $5.00 fee.

D.    Sandi will call the State Auditors office to let them know our first LLGSF ck has come in.

6.      Director’s Report – Erma

A.    Check received from The Friends of the Library, for $1,000.00 for A-V equipment.  Library Board  approved, accepting the donation.  Liz will send a thank you.

B.     Personnel- a student assistant, Caylan, resigned from position due to other obligations.  Erma recommended her replacement, Jennifer Wood.  Liz motioned to approve, Terri 2^nd , motion passed.

C.    Calendar – Erma presented a library calendar of days opened and closed for the library for the year 2004.  Liz motioned to approve the proposed calendar, Nancy 2^nd , motion passed.

D.    OLC (Ohio Library Council) Legislation – The library received a letter from the OLC concerning concealed weapons legislation and its use in Association libraries.  Nancy motioned that our library post notices at both library entrances that concealed weapons are not permitted on the library premises, using the language in the legislation 2923.1212 (A).  Chuck W. 2^nd , motion passed.

E.     New Director’s Workshop – It has been recommended by the OLC, for new directors to attend a workshop in Columbus, March 16 & 17.  The cost is $242 for the 2-day workshop.  Larry has attended these in the past and said they are very helpful.  Also helpful if Sandy P. could attend the portion dealing with the financial and accounting practices of the library.  Liz motioned to approve the attendance of the workshop, Marilyn 2^nd , motion passed.

F.     Flier submitted by Executive Director, Ken E. – it was decided by consensus of the library board not to include the flier concerning YMCA donations in the same envelope with overdue notices.

G.    Overdue fees – there was dialogue whether our overdue book fees and movie fees are appropriate, ie. stiff enough.  Currently, late movies carry a fine of $1.00/day, up to $5.00.   Loss of item (book or movie) brings the fine up to replacement value.  Due to cut-backs in staffing, the bookkeeping of over-due fees is behind.  It was also discussed that possibly a volunteer could help keep up with over-dues.  It was further discussed that library policies in general need to be reviewed by the WMLB.  Erma will prepare a list of policies for our board to review at a future meeting.  

H.    PERS – Larry was contacted by PERS concerning personnel of the library and the Foundation.  They are reviewing eligibility of our employees and will get back with us.

7.      Reports

A.    Township Trustees meeting – it was recommended by Larry (?) or Nancy (?) to send the highlighted minutes from our meetings to Anne Cyphert to better inform the public what progress is being made, similar to the Township Trustees minutes being published.  Liz will send the highlights to Anne.

Chuck B. will send a letter and a copy of the By-Laws to the Trustees and invite them to submit their candidate for appointment to the board.

B.     Foundation Board Meeting – Scott reported that the first open meeting went better than expected.  -Pastor Faulk spoke (Lithopolis UMC), citing the story of Solomon and the two women claiming to be the mother of the same baby, etc, comparing that to the division that has been caused in the community over the library.   

-Terri S. and Chuck W. were ratified as new members of the library ‘advisory’ board.  

-Tracy Coffman is the newest Foundation Director on the board.  

-Ken E. mentioned the  upcoming financial support from Dominion homes to the Wagnalls Foundation and will ask other builders to consider supporting the Wagnalls Foundation as well.  -Volunteer applications were passed out at the meeting as well as donation forms.  

-Investments for the Foundation accrued a 30% return for 2003, amounting to $900,000.00.

-Larry Coyle would like to share the expense to purchase a mailing machine with the Fire Dept., Friends of the Library, the Foundation and BT Trustees.

-over 100 applications have been received for the Executive Director position

-although Ken E. is not a candidate for the position, Larry, Erma and Scott expressed their appreciation for Ken and the great job he is doing.

8.      Unfinished Business

A.    By-Laws - There were some spelling errors and some clarifications in wording.  After making the corrections, Marilyn motioned to approve the by-laws, Terri 2^nd , motion passed.  Liz will send the corrected by-laws to the Foundation Board for their approval.

9.      New Business

A.    Terri had several questions:

1.      Are we planning to inform the Bloom Township residents concerning the Fairfield Co. Library tax and  and let them know it will exclude funds to Wagnalls library?  Larry said he called Fairfield library to ask about whether they would be willing to adjust their position.  He did not sense they were interested, and stated that they were not counting on votes from Bloom Township for their levy.

2.      Should we put a budget together for the library?  Sandy P. and Erma are currently working on this together.

3.      Larry mentioned that we should also have a strategic plan for long term.

4.      Terri  asked if our library board will look at fund raising for the library that is separate from the Foundation.  Scott mentioned that we should advertise needs the library has and post the ‘wish’ list in a visible location such as in the library during the Memorial Day weekend festivities.  Scott also mentioned that a levy is a possibility in the future but not likely for at least a year.  Grants were also mentioned.  Finding someone who is experienced in writing grants would be beneficial for the library.  Larry mentioned LSTA- Federal funds to state libraries.  They are always looking for innovations and new services.

B.     Larry mentioned that his ‘term’ ends the end of March but would like to continue pro-bono ($1.00/month) to assist the library anyway he can, similar to Ken E., and stated he has enjoyed working with this library.  Thank you, Larry!

C.    In response to the earlier question of fund-raising for the library, it would be inappropriate to do any fund-raising until the Atty. General’s report is complete.

D.    Marilyn plans to write a letter to the editor of the local newspaper citing the positive happenings at our library.

10.  Meeting adjourned.  Next meeting, February 19, 2004

Submitted by Liz Black

January 8, 2004

1. Call to Order and Attendance – Nancy called the meeting to order.  In attendance were Scott Phillips, Chuck Baughman, Chuck  Wolcott, Liz Black, Erma Storts, Terri Sheehan, Nancy Fisher, and public participant guest Carl Spence.
2. Additions to the agenda - none at this time.
3. Minutes and Communications – Item  #7, Chuck B. was not in attendance to second that motion.  It was Bob W. who seconded the motion.  Chuck B.  made a motion to accept these corrected minutes and Scott 2^nd.  Motion passed.
4. Public Comment – none.
5. Election of officers – Nancy nominated Chuck W. for Vice-Chair (pending Foundation Board approval at Jan 26^th meeting), Liz nominated Chuck B. for Chairperson and Liz agreed to remain as Secretary.  Scott motioned to approve this slate of office holders.  Nancy 2^nd.  Motion passed.
6. Reports
7.  

7. 1. Library Director – Erma

1.      Erma gave the LB a printout of December’s and Year to Date Circulation.  There was a decrease of 33% of circulation from 2002 to 2003 with over half of the number of hours being cut.  So in essence support of the library remained strong even with over 50% of the hours being cut.

2.      New Hours started as of Jan 5^th.  The patrons have expressed positive feedback with the additional hours of operation.

6. 2. Clerk Treasurer – In Sandi’s absence she prepared a detailed financial report and gave it to Erma to distribute to our board.  Sandy Hall is still doing payroll until the new accounting system has been switched over.  Sandi P. will be using Quick Books for the accounting system.  Sandi asked the LB to act on these issues:

1.      Board’s acceptance of the Foundation checks.  Liz motioned to accept the cks., Nancy 2^nd, motion passed.

2.      Board’s approval to open an account at Bremen Bank, Lancaster, noting that two signatures are required when the Clerk Treasurer drafts a check:  1. the Clerk T’s and 2. any officer of the LB.  Liz motioned to approve the bank account at Bremen, Scott 2^nd, motion passed.

3.      Board’s approval of $1,000 spending limit for the CT and Library Director without LB prior approval.  Nancy motioned this approval, Scott 2^nd, motion passed.

4.      Boards approval on cash drawer balances:  $50.00 at the Circ desk, $25.00 at the Children’s desk, and $25.00 at the Reference Desk.  Liz motioned to approve, Scott 2^nd, motion passed.

7. Unfinished Business:
8.  

8. 1. By-Laws

1.      In item I.  Discussion was made concerning the appointed seats.  The discussion involved the wording of the document.  Liz motioned to use the word ‘submitted’ seats, more indicating the approval of the LB and FB.   “Ideally, two from the township, 1 from Canal Winchester schools, 1 from Bloom-Carroll schools, 1 from the village, 2 from the Foundation Board, 1 from the Friends of the Library (submitted by the Friends and approved by the Library Board and Foundation Board), 1 from Bloom Township Trustees (not a trustee, but one submitted by the Trustees and approved by the Library Board and Foundation Board).” Scott 2^nd, motion passed.

2.      In III. A.  Chuck B. mentioned the clearing up of the wording in the 5,4,3,2,1 staggered start for the committee members.  New wording to read as follows:  “Initial terms will be for 5,4,3,2,1 years starting January 1, 2004 for the At-Large seats with new members elected to 5-year terms when their term expires.  They may reapply to retain their seat.”

Liz motioned for the new wording, Nancy 2^nd, motion passed.

3.        Item V. A. - Attendance criteria should be reworded to read:  “Absenteeism greater than 30% of WLB meetings, unless otherwise excused.”  

4.        Item V. B.  Should be changed to read:  “Illegal or unethical behavior such as breeching confidentiality in items discussed in executive session may result in immediate dismissal.”

5.      Item V. C. should be added to read:  “Without cause.  This will take a unanimous vote of the remaining board members.”

6.      Item IV. B. should eliminate #4, “cannot be a member of the Friends of the Library”

7.      Scott motioned to make the proposed changes in items 2-6,  Nancy 2^nd, motion passed.

8.      Chuck W. recommends having an attorney review our By-Laws before they become final.

9.      XIII. Should use the terms Chairperson, Vice-Chair, and Secretary

10.  XIII B. Wording should be changed to read:  “At the regular meeting in January of each year, the Library Board shall select from its membership a Chairperson, Vice-Chair and a Secretary who shall serve for a term of one year.  The Chairperson shall appoint a nominating committee to present a slate of officers to be voted on at the January meeting.  Additional nominations may be made from the floor.”  Liz motioned to make the proposed change, Nancy 2^nd, motion passed.

11.  Liz will type the new changes and send via email to the LB for their perusal and/or any corrections.

12.  Sandi P. sent word to the meeting via Erma that the Mission Statement should be on a separate page.

8. New Business – Executive Session
9.  

9. 1. Personnel

This resolution was made:

The proposed raises and salary increases presented by Erma to the Library Board were approved to take effect January 1, 2004.  

8. 2. Trustee Appointment

This resolution was made:

A letter will be drafted by Chairperson Chuck B. to the Bloom Township Trustees to discuss cooperative efforts between the two groups (the Wagnalls LB and the BT Trustees).

9. Public Comment – none.
10. Meeting Adjourned

 Next meeting, January 29, 2004, 7:00pm

Submitted by Liz Black