Log in
to check your
library account, place holds, and to renew items:
CLICK HERE
The Wagnalls Memorial
Library Advisory Group meets the third Thursday of each month
at 7:00 p.m. in the Genealogy Room
on the 2nd floor of the library
Library Advisory Group Minutes 2009
Wagnalls Library Board Minutes
from other years
Wagnalls Memorial Foundation
Minutes
Jan. 15 -- Feb. 19 -- Mar. 19 -- Apr. 16
Wagnalls Library Advisory Group Minutes
January 15, 2009
Meeting called to order by: Stephanie Smoot
Meeting called to order at: 7:02 PM
Present: Stephanie Smoot, Linda Fiely, Nancy Fisher, Amy Kruse, Carol Middaugh, Erma Storts
Absent: Marilyn Freitag, Deb Silvia, Ellen Gruber
Guest: Patti Drodofsky
Additions to the Agenda: none
Agenda Topics
Minutes and Communication: Nancy motioned to approve November 2008 minutes. Carol gave 2nd motion. All in favor.
Public Comment: none
Financial Reports: As of November 30, 2008, the Library's Revenue was $21,456.00. This was $3,617.00 under budget. However, the Library's Total Expense for the month of November was $17,454.00, which was under budget, by $7,618.00. This gave the Library a Net Income for November of $4,001.00. The Year-to-Date Library Net Income was $32,434.00.
According to the Wagnalls Memorial Library Revised 2009 Budget Summary, the projected Public Library Funds the Library will receive is $325,000.00. This amount is $25,000.00 less than what was received during 2008. The total budget for 2009 (including Programs/Fines/Fees and Contributions/Gifts/Donations) is $360,000.00.
Director's Report:
Erma gave a status update on all of the changes/moving in the Library:
a.) Changes in the fiction room have been completed. The piano is now in the fiction area, as well as the biography collection and the teen collection.
b.) The shelves are beginning to be emptied in the nonfiction area. The nonfiction materials will be moved downstairs into the old Owl's Nest area.
Erma also passed out the 2008 Stats for Wagnalls. During 2008, The circulation was 101,275. This included 58,422 Adult items 42,853 juvenile items. This broke down to 62,188 books, 24,972 videos, 2,830 audio books, and 6,974 periodicals. Items Donated by Patrons totaled $8,395.45. This included books, videos, and audio.
Open House: Nineteen quilts were created for the Quilt Show. The Library Advisory Group credits Ruth Fuleki for organizing this successful activity. The Wreath Auction brought in $792.00. There were 29 wreaths entered. The Cookie Sale brought in approximately $400.00 through the sale of the cookies and donations.
The new copier has been installed. It makes color copies as well as black and white.
Report (Executive): none
Report (Foundation): none
Report (Friends): none
Report (Personnel): none
Report (Fundraising): A Fundraising Committee has been organized, with Carol, Patti, and Nancy as members. They will be looking into various fundraising ideas for the Library.
Unfinished Business: none
New Business: Election of Officers: Linda Fiely will be the Chairperson of the Wagnalls Library Advisory Group. Amy Kruse will be Vice-Chair. Stephanie Smoot will be Secretary.
Public Comment: none
Adjourn: 8:24 PM
Submitted By (Secretary):________________________
Signature (President):_________________________
Wagnalls Library Advisory Group Minutes
February 19, 2009
Meeting called to order by: Linda Fiely
Meeting called to order at: 7:04 PM
Present: Stephanie Smoot, Amy Kruse, Marilyn Freitag, Ellen Gruber, Deb Silvia, Erma Storts, Linda Fiely, Carol Middaugh
Absent: Nancy Fisher
Guest: Terri Sheehan
Agenda Topics
Minutes and Communication: Carol motioned to approve the January 2009 minutes. Amy gave 2nd motion. All in favor.
Public Comment: none
Financial Reports: Deb distributed the Financial Statements for the Twelve Month Period Ended December 31, 2008. For the twelve months, the Library's total revenue was $301,920.00. This was $1,055.00 over budget. Total expenses for the twelve months was $283,366.00. This was $17,499.00 under budget. This gave the library a Net Income of $18,377.00 for the twelve month period. Deb also stated that as of February 19, the Library has $17,705.00 in checking and $18,631.00 in the money market account.
The Wagnalls Memorial Library Statement of Account as of February 19, 2009 shows that the Amount Still Due to the Foundation is $41,833.41. Total Payments/Credits so far for 2009 is $7201.45.
Deb also distributed a Budget Update from OLCID. The Update states that the December projections for tax revenue for 2009 show the Public Library Fund (PLF) dropping about 7-8% overall.
Deb is working on becoming a Tax Exempt organization. The tax identification situation for the Library needs to be changed. Becoming tax exempt will reduce rates on payments to the Bureau of Worker's Compensation.
Carol gave motion to approve the Financial Statement for February. Amy gave 2nd motion. All in Favor.
Director's Report: Erma discussed the move/reconfiguration. The changes are 99% complete. Everything except the magazines has been moved around. The staff is in the process of moving the genealogy materials. Signage still needs to be put up to indicate new areas for materials.
Erma wanted to give a special thanks to Carol and Roger Middaugh for helping move all of the fiction books and a great deal of nonfiction books.
Erma would like to close the Library one day in March to clean up areas and to have meetings with the staff about all of the changes. Amy motioned to approve to close the Library one Thursday afternoon in March (Erma will check the schedule). Marilyn gave 2nd motion. All in Favor.
Erma also discussed the various "Gifts in Kind" that the Friends had given during 2008. The total amount of these gifts was $19,638.67. This includes books, supplies, DVDs/CDs/Audiobooks, magazine subscriptions, and 2 receipt printers.
The phone system will be updated soon. The Library will switch to CRI Digital.
Erma discussed the US Product Safety Commision law requiring that children's books be tested for lead, which is very costly. As of now, there is a stay on this law. Erma will keep us posted.
Report (Executive): none
Report (Foundation): Ellen announced that Carol Middaugh is now on the Foundation Board and will be the "go to person" on the Foundation Board regarding Library matters.
Ellen also stated that there is a tenant prospect for the old Foundation office building. This lease will probably commence April 1st.
Report (Friends): Marilyn stated that the Friends approved books for the Children's Library, as well as approving prizes for the Summer Reading Program. In addition, the Friends will be re-upholstering the train benches in the Children's Library.
Report (Personnel): none
Unfinished Business: none
New Business: Deb would like the Advisory Group to review a new Returned Check Policy and Payment of Employees by Direct Deposit Policy and give input at the next Advisory Group meeting.
Plans for the Spring Open House were discussed. This will be held on April 19. This will allow patrons to see all of the new changes in the Library. It will also be during National Library Week.
The "Bits and Bargain" sale will be held Memorial Day Weekend. The Library will be taking donations for items as well as selling part of the collections that Wagnalls has accumulated over the years.
Public Comment: none
Adjourn: 8:28 PM
Wagnalls Library Advisory Group Minutes
March 19, 2009
Meeting called to order by: Linda Fiely
Meeting called to order at: 7:07 PM
Present: Stephanie Smoot, Amy Kruse, Nancy Fisher, Ellen Gruber, Erma Storts, Linda Fiely, Carol Middaugh, Deb Silvia
Absent: Marilyn Freitag
Guests: none
Agenda Topics
Minutes and Communication: Carol motioned to accept the February 2009 minutes. Nancy gave 2nd motion. All in Favor.
Public Comment: none
Financial Reports: 1.) Deb distributed the state audit for the 2005/2006 years. Recommendations from the audit included ensuring that the bank reconciliations are completed on a monthly basis, and that the reconciliations agree with the monthly bank statements, as well as incorporating competitive bidding into the bylaws. In addition, the audit recommended that the Library maintain adequate supporting documentation for contributions and donations.
2.) Deb requested a motion to approve the following actions with the Library's Certificate of Deposits: a.) One CD (for $1,000.00) to be rolled over into a Money Market account, and b.) one CD ($10,000.00) to be rolled over into a new 12 month CD. Amy motioned to approve the CD requests. Nancy gave 2nd motion. All in Favor.
3.) Total donations to the Library as of March 19 was $606.88. Please see attached report.
Director's Report: 1.) Erma stated that the staff inservice on March 12 was very productive. Cleaning, purging items to sell at the "Bits and Bargains" sale, as well as designating heads of various departments was accomplished.
2.) The theme for the 2009 Summer Reading Program is "Be Creative at Your Library". There will be a photography contest with three age divisions. Letters requesting prize donations for the Summer Reading Program will be distributed to local businesses soon.
3.) It has been determined that the library will be open on Sunday, May 31 instead of closing after the Sunday after Memorial Day weekend.
Report (Executive): none
Report (Foundation): 1.) Ellen distributed the Wagnalls Memorial Library Statement of Account. Total payments and credits for 2009 so far is $7,756.85. The amount still due is $41,278.01.
2.) The Financial Statements for the Two Month Period Ended February 28, 2009 was distributed as well. The Year to Date Total Revenue for the Library is $49,287.00, and the Total Expense is $44,874.00. The Year to Date Total Net Income is $3,616.00. Nancy gave motion to approve the financial report. Carol gave 2nd motion. All in Favor.
Report (Friends): Monday, March 23 is the Friends' annual membership drive.
Report (Personnel): none
Unfinished Business: 1.) Two policies were reviewed and discussed: Payment of Employees by Direct Deposit, and Returned Check for Insufficient Funds.
2.) The Spring Open House will be held on Sunday, April 19. Fliers have been posted on the Library website. A representative from the downloadable audio books program will be on hand to explain the process. Teresa Satola's art students will display their art work. Keller Farms will be selling discounted gift cards. And, the Foundation will be celebrating the retirement of the mortgage.
New Business: none
Public Comment: none
Adjourn: 7:52 PM
Submitted ________________________________________ (Secretary)
Signed ___________________________________________ (President)
Wagnalls Memorial Library Advisory Group Minutes
April 16, 2009
Meeting called to order by: Linda Fiely
Meeting called to order at: 7:10 PM
Present: Stephanie Smoot, Nancy Fisher, Erma Storts, Linda Fiely, Carol Middaugh
Absent: Marilyn Freitag, Ellen Gruber, Deb Silvia, Amy Kruse
Guests: none
Agenda Topics
Minutes and Communication: Nancy motioned to accept the March 2009 minutes. Carol gave 2nd motion. All in Favor.
Public Comment: none
Financial Reports: Erma distributed the Financial Statement (as of April 10, 2009). The account balances for the Library are as follows: Operating--$2,638.42; Money Market--$19,666.97; CD--$10,453.51; Petty Cash--$83.39. The total balance for the Library is $32,852.19.
The Wagnalls Memorial Library Statement of Account as of April 16, 2009 reflects Total Payments/Credits of $8,327.65, bringing the Amount Still Due to $40,707.21.
Carol motioned to approve the Financial Report. Nancy gave 2nd motion. All in Favor.
Director's Report: The children's Library has been awarded 2 grants totaling approximately $1,500.00.
Details for the Spring Open House are set. It will be held on Sunday April 19. There will be a mortgage retirement ceremony at 3:00 PM, with a volunteer reception held afterwards.
The circulation report indicates that there were 8,609 items checked out. In addition, there were 31 programs held in March, with 197 patrons in attendance.
Fourth graders from Bloom Elementary are planning a visit to the Library next week.
Plans for the Summer Reading Program are being set.
Two staff members are leaving the Library: Bill Alspaugh and Bobby Drodofsky. They will be missed.
Report (Executive): none
Report (Foundation): none
Report (Friends): The Friends have donated a total of $4,042.86 for 2009. Nancy motioned to accept the Friends' donations. Carol gave 2nd motion. All in Favor.
Report (Personnel): none
Unfinished Business: The motion to approve the following policies was given by Carol: Payment of Employees by Direct Deposit, and Returned Check for Insufficient Funds. Nancy gave 2nd motion. All in Favor.
New Business: Erma distributed a list and descriptions of some fundraising ideas. She also stated that volunteers are still needed for the Bits and Bargains sale on Memorial Day.
Public Comment: none
Adjourn: 7:50 PM
Submitted (Secretary):________________________________________
President: _________________________________________________
| The Wagnalls Memorial Library 150 E. Columbus Street P.O. Box 217 Lithopolis, OH 43136-0217 |
PHONE:
614-837-4765 FAX: 614-833-4767 |
|
Friends of
the
Wagnalls Memorial
Library